A Step-by-Step Guide to Getting the Best 3D Visuals for Your Business
according to Faraday 3D
Image by Faraday 3D
During The Project: Communication matters
To ensure smoother partnership with the studio, here are some things you need to take note of:
A. Set a clear communication schedule at the start.
Ideally, your contract should establish how often you expect the studio to communicate with you, and through which means. For instance, you may specify that for a project with an estimated two-month completion time, you expect the studio to give you an update twice a week through e-mail and once a week through a video call.
It will also be good to agree on
- The length of time for calls (if any), or
- For the expected content of the e-mail updates (if any)
- You should also agree on the ideal days and times to conduct those
- Finally, make sure to remind each party at least 24 hours before any call to ensure that your schedules are both free
B. Assign specific people for communication
Too many cooks spoil the broth. Ideally, there will be at least two people from both parties that can speak on behalf of each side (although only one is enough to speak with the other party, the other will serve as a backup in case the other one is unavailable on certain days).
The representatives of the studio should be constantly updated with the artists’ progress, while the representatives of the business should be aware of the business’s objectives, budget, and operations that have the potential to affect the project.
C. Set specific and reasonable, yet flexible deadlines.
This is equally important for both parties. At the beginning of each project, both sides should agree on a clear timeline and reasonable, specific deadlines (with the tentative dates and times included, and the time zone to follow if the two parties are on separate ones).
Take national holidays, staff vacations, and other relevant schedules into consideration. However, the timelines should still allot extra time for unexpected incidences that may delay the project. Never assume that the project will follow the set timeline down to a tee – a lot of factors can affect the schedule, so be willing to adapt if needed.
D. Inform the studio how quickly you can give feedback.
This is an often-neglected part of the process. Clients typically expect studios to deliver on their announced turnaround time but don’t inform the studios of their own turnaround time for giving feedback. If you know that your business is quite busy and would need several days to give comments on the submitted work, tell the studio early on and agree on a timeline that takes your feedback turnaround time into consideration.
Remember that you’re not the only client of the studio. If the studio misses a deadline due to your late feedback, they can stop the work and continue it only after finishing projects with other clients. This is to be expected. If you don’t understand why, think of it this way: when you miss a deadline, the studio would not have stopped your project but would have started working simultaneously with another client.
Thus, every change you would ask from then onward would take twice as much time to finish. When artists are overloaded with work at the same time, the quality will be at risk. You don’t want this, and neither do we (or any good 3D studio). It’s best to set up a new project starting date in such cases.